The  R&R Administrative Assistant is a part-time position designed to provide direct support to Resource & Referral Manager. This role is crucial in ensuring the smooth operation of the program, whcih aims to provide families with children aged 0-5 access to affordable , quality, licensed childcare services and other resources for family stability. 

Hours: Part-Time ( Monday - Friday)  20 hours per week

Location:  888 Clay St San Francisco CA 94108 

Language: Bilingual in Cantonese/Mandarin

Responsibilities Include: 

• Under the direction of the Resource & Referral Manager the Administrative Assistant will manage office and program supplies, monitor inventory, and oversee the R&R team calendar for Chinatown and Bayview sites.

• The R&R Assistant will manage weekly R&R staff meeting agenda and documents management including maintaining and updating records of families and childcare providers in program database. 

• This role also involves managing memorandums of understanding (MOUs) with agency partners and handling invoices with contractors.
• You will be responsible for creating program ducuments  and ensure compliance with local, state, agency and program policies and procedures.

• The R&R Administrative Assistant will research community partners and vendors as needed and support outreach initiatives.

• As the Resource & Referral Assistant you will route individuals to the appropiate person or department and support Zendesk request for both sites.
• Data entry is a key part of this role, requiring the Assistant to enter information into multiple databases accurately and promptly of all documents and organize electronic files. 

• Other duties will be assigned as needed, including participation in ongoing professional development.

Education Required:  High school diploma or equivalent; additional qualifications in office administration or related fields are a plus

Knowledge / Expereince / Skills Required: 

• Demonstrate excellent writing and oral communication skills in English (reading writing, Speaking) Bilingual in Cantonese/ Mandarin
• Team player, ability to collaborate with others
• Ability to engage effectively with diverse, low-income communities, including monolingual speakers.
• Team player with the ability to work independently and manage time effectively.
• Ability to engage effectively with diverse, low-income communities, including monolingual speakers.
• Detail-oriented and capable of maintaining confidentiality.
• Travel: Regular travel throughout San Francisco is required for fulfill job duties. 
• Physical requirements: Occasionally required to stoop, kneel, climb, and lift objects up to 50 pounds.

Compensation and Benefits:

• A competitive salary of $28-$31/hour / Additional $4.80 per hour temporary hourly rate adjustment applies to staff who have successfully completed Wu Yee’s 90-day introductory period with satisfactory performance and achievement of all job-related goals and requirements. This is a temporary salary adjustment available only until 06/30/2025.
• Lots of opportunity for advancement across the organization
• Extensive paid training and professional development

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records to apply for any open position in which they feel qualified. Wu Yee Children’s Services is an equal opportunity employer.