Data Entry Specialist

San Francisco, California, United States | Full-time


Wu Yee Children’s Services believes nothing is more essential than excellent child care and education for all our children, right from the start.

Every day we partner with parents, as well as countless individuals and organizations across San Francisco, to provide a network that strengthens and connects a diverse, resilient community around our children.  Because when we stand up for children, we stand up for one another.

The Data Entry Specialist performs data entry in multiple database(s) for children and families. This position is responsible to gather and organize, enter accurately, being efficient, maintaining and disseminating information for the Child Development Program.

Primary Responsibilities Include:

  • Enter high volumes of data such as Applications, Education, Health, and Nutrition data in a timely matter.

  • Able to determine if children are up-to-date on their immunizations to be cleared to start the program based on the immunization record.

  • Maintain and ensure data in ChildPlus, MOCHA, DRDPonline, Learning Genie, and CareCloud are accurately entered.

  • Audit and check for irregularities and discrepancies in the database(s).

  • Generating monthly reports for Staff and for Federal, State, Local requirements as needed.

  • Provide technical assistance on ChildPlus such as installing, troubleshooting, and providing username and password reset if needed.

  • Provide assistance in the completion of the Program Information Report (PIR).

  • Meet critical deadlines and complete projects.

  • Participate in staff meetings, training, and retreats as required.

  • Comply with current agency performance standards.

  • Other duties assigned.

Competencies Required:

  • Demonstrate competency in supporting children and families.

  • Models good judgment and effective problem-solving.

  • Thoroughness.

  • Attention to detail.

Knowledge/Experience/Skills Required:

  • Experience handling multiple demands, planning, prioritizing workflow to meet deadlines in a fast and changing environment.

  • 2 years experience with databases.

  • Detailed orientated and organized.

  • Proficient in Microsoft Office.

  • Good communication, problem-solving, and priority-setting skills as well as maintaining an overall positive and professional attitude.

Education Required:

  • High School Diploma.

  • Early Childhood Education units a plus.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
  • Frequently walk, uses of hands to finger, handle or feel objects, tools, or controls, and talks or hears.

  • Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl.

  • Ability to lift and carry up to 25 pounds and in case of an emergency a 40-pound child.

  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note: This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different and additional duties as assigned.
“Healthcare/vulnerable client employer, verified COVID vaccination required.”
Wu Yee Children’s Services conforms to all the laws, statutes, and regulations concerning Equal Employment Opportunities and Affirmative Action. We promote diversity and urge women, minorities, individuals with disabilities and veterans to apply to all of our job openings. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records to apply for any open position in which they feel qualified. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristic protected by law.
Pursuant to SF Fair Chance Ordinance, we consider qualified applicants with arrest/conviction records.