The Early Learning  for all program Administrative Assistant  design to provide direct support  to all programs. This role is crucial in assisting the program manager to ensure the smooth operaton of the program, whihc ains to prepare meeting agenda, training material, support enrollment spcialist and tuition specialist to update changes into database. Under the guidance of the program manager to improve program delivery and the coordination of services to families and providers.

NOT A REMOTE POSITION

Full - time | 40 hours per week

Language: Spanish or Cantonese

Salary: $28.00 - $32.00 hour 

Locations available: 

• 880  Clay St San Francisco CA ( Req# 1602) 

Primary Responsibilities Include:
●  Oversee and provide administrative duties of Early Learning for all Program. 
●  Assist to conduct webbinar for providers related to ELFA program and assist to conduct internal and external meetings related to program  planning and service delivery. 
● Manage the weekly, montly meeting agenda and oversee the team's calendar.

● Conduct orientation, early learning for all system training and onboarding as required for effective program operation and staffing consistent with the protocols of the Department. 
●  Enter information into multiple databses accurately and promptly. The position will also support tasts related to new hires, helping to ensure a smooth onboarding process. 
●  In collaboration with program supervisor, coordinate enrollment for clients eligible for the ELFA by organizing and assigning cases pulled from the early Learning SF.
●  Assist program manager to develop all program forms and communication templates for providers and parents related to enrollments including updates and revisions, as needed. 
●  Assist Enrollement Specialist to conduct timely childcare eligible and need intake interviews accoridng to program guideline.
●  Support Early Learning for All Enrollment Specialist and Tuition Specialist to communicate with clients on timely basis when they are away.

●  Support Early Learning for All Enrollement Specialist and Tuition Specialist for case management and payment calculation to ensure smooth operation.
●  Support Early Learning  for All Enrollment Specialist and Tuition Specialist to update all changes into database to ensure the smooth operation of the program.
●  Assist in the creation of the program documents and ensure compliance with local, state, agency, and program policies and procedures. 
●  Attending meetings related to Early Learning for ALL Program service delivery and staff development. 
●  Provide assistance in preparing documents, filings, reports, copying, collating, and word processing support to office staff. 
●  Help support and participate in staff meetings, special projects, community outreach and family events as needed. 
●  Provider translation and interpretation of program materials as needed. 
●  Assist manager to send out all the survey to families and providers and complete the detailed survey results. 
●  Other duties as assigned

Knowledge/Experience/Skills Required:
●  Excellent verbal and written communication skills.

● Proficient in Microsoft Office programs ( Power Point, MS Word), Google workspace, and database management.
●  Ability to engage effectively with diverse, low-income communities. 
●  Team player with the ability to work independently and manage time effectively.
●  Strategic thinker with problem -solving and descision -making capabilities.
●  Availability for evening and weekend work, with a willigness to travel within San Francisco. 

Education Required / Skills:
●  High school diploma or equivalent: additional qualification in office administration or related fiels are a plus. 
●  Proficient in English ( reading, writing, speaking). Bilingual in Cantonese/Mandarin or Spanish language is a plus. 

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
●  Frequently walks, uses hands to finger, handle or feel objects, tools, or controls, and talks or hears.
●  Often required to stand and sit; reach with hands and arms; and stoop, kneel, crouch, bend, squat or crawl.
●  Ability to lift and carry up to 25 pounds and in case of emergency a 40 pound child.
●  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Compensation and Benefits

●  A competitive salary of $29.40 - $31.50 hour / Additional $4.80 per hour temporary hourly rate adjustment applies to staff who have successfully completed Wu Yee’s 90-day introductory period with satisfactory performance and achievement of all job-related goals and requirements. This is a temporary salary adjustment available only until 06/30/2025.

For additional career opportunities please visit: www.wuyee.org

NOTE: This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different and additional duties as assigned.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records to apply for any open position in which they feel qualified. Wu Yee Children’s Services is an equal opportunity employer.